Below, find PDF resources that can help you as you walk through the hiring process at a faith community. There are forms that need to be used during every hiring process, and some forms to be used when you hire clergy.
Use these documents to help decide on the hiring process, compensation and position description for your new employee. The Personnel Committee for the Episcopal Church in Minnesota has created a number of templates and helpful resources that are available to you here:
The Episcopal Church in Minnesota Employee Handbook - this document is provided to faith communities as an example and a guide. The provisions in this handbook are in no way binding on individual faith communities in Minnesota.
Each of these is to be completed by the faith community and individual being hired and submitted to Ellice Chelgren, your Missioner for Administration with ECMN. She is the benefits administrator.
Informed Consent form for Background Check (find more information about the process of background checks on the forms page)
Employee Emergency Information
Form W-4 MN
Health Benefits Waiver
Click here to review available plans, and find the form to submit to Lizanne for benefits enrollment.
There are specific hours that you need to meet to be eligible for pension. You can enroll for a benefit or a contribution, each faith community will have opted into by filling out and submitting this form.
Life and Disability Insurance
If you want life and disability insurance, contact Ellice Chelgren (firstname.lastname@example.org, 612-870-3323) for more information. PLEASE NOTE: you need to do this within 60 days of the employee’s start date.
Below, find specific documents to use when hiring clergy.
New Assignment Notice - once a clergy person is formally brought on board, please fill out this Clergy New Assignment Notice and submit it to the Church Pension Group.
Letter of Agreement Template for Full-Time Priests - a sample letter of agreement to use when hiring a full time priest.
Covenant for Diaconal Ministry - when working with a deacon.
Transitional Priest Letter of Agreement Template - when working with a Transitional Priest, please utilize this sample letter of agreement.
Mutual Ministry Review (MMR) Template - once hired, clergy and faith communities should walk through a Ministry Ministry Review. Mutual Ministry Review is a way for every faith community to ask, "How are we doing?" It is a time to celebrate what has been done well and to understand what might be done better. As Christian people we must always ask: "What is God calling us to do and to accomplish here in this place?" And then, "How can we best practice this ministry?"
Contact Karen Olson, email@example.com, 612-870-3312, for more information.
Human Resources Samples and Forms
Sample Job Descriptions (contains sample job descriptions for various types of positions)